Multiple suppliers on one order
Add every supplier on a job, each with its own order number, delivery date and cost, then record payments and see deliveries on the calendar.
On this page
A kitchen usually has several suppliers: cabinets from one, the countertop from another, appliances and hardware from others. In Salone each one is its own row on the order, with its own order number, delivery date, cost and payments.
Add a supplier to an order
Open the Suppliers tab
Open the order and click the Suppliers (0) tab. The number shows how many suppliers the order has.
Click Add supplier
Click + Add supplier (1) at the top right of the section.
Fill in the supplier
| Field | What to enter |
|---|---|
| Category | Cabinets, Countertop, Appliances, Hardware or Other |
| Supplier | Pick from your list. Admins can click + to add a new name |
| Supplier order # | The supplier's order or invoice number |
| Delivery date | When it arrives. It goes on the calendar |
| Total cost | What you pay this supplier. Leave blank if you don't have the price yet |
| Notes | Anything useful, like "50% deposit, balance on delivery" |
Nothing is required, so you can add a row as soon as you know who the supplier is and fill in the rest later.
Save
Click Save supplier. Repeat for each supplier on the job.
Read a supplier row
Each row shows the category, the supplier, its order number, the delivery date, how much is paid, and a progress bar. The pill on the right tells you where you stand:
| Pill | Meaning |
|---|---|
| No cost yet | No total cost entered yet |
| $14,300 open | This much is still to pay |
| Paid in full | Payments add up to the total cost |
| Credit $500 | You have paid more than the total cost |
The strip at the top adds up the whole order: Supplier costs, Paid so far and Still open. If some rows have no cost yet, it says how many.
On the Overview tab, the Suppliers card shows the same rows as a short table.
Record payments
Pay the full balance in one click
Click Mark paid (2) on the row. Salone records one payment for the remaining balance, dated today, with the note "Paid in full". The button only shows when there is a balance to pay, so the row needs a total cost first.
Record a deposit or part payment
Open the payments
Click Payments (1) (3) on the row. The number is how many payments are recorded.
Add the payment
Click + Add payment. Check the Date (it starts at today), enter the Amount, and add a Note (optional) such as "Deposit, check #1042". Click Save.
The paid amount is always the total of the payments in the list.
Change or delete a supplier
Click Edit on the row, make your changes and click Save supplier. To remove a supplier, click Delete, then Yes, delete. This also deletes its payments.
Deliveries on the calendar
Every supplier row with a delivery date shows on the Calendar as a violet Supplier delivery chip with a truck icon. The chip also shows what is still open, or Paid. Click it to see the supplier, order number, cost, paid and balance, and Open order.
Good to know
- Everyone on your team can see and edit suppliers, costs and payments. Only admins see the profit view (Job financials and Finance).
- Rows are sorted by delivery date. Rows with no date go last.
- Clients never see supplier costs or payments. They may see a supplier's name on a quote: if the Cabinet Supplier field is set to Client-visible (it is by default), the names of your Cabinets suppliers appear on the quote. An admin can untick Client-visible for that field in Settings. See Custom fields.
- Older orders: orders from before the Suppliers section may show a grey Original supplier info box with the old single-supplier values. When you add the first supplier to such an order, Salone first turns those old values into Cabinets and Countertop rows, so the totals stay the same.
- To change many things at once, you can tell Aida, for example "Paid Shiloh 7k by check 2210 and their delivery moved to the 19th". See Aida, your order assistant.
- How costs and payments feed into profit is explained in Profit, payments and finance.